The Office of the City Clerk provides legislative support services to City Council, its Standing and Special Committees, Administration, the Development Appeal Board and the Board of Revision. As part of its legislative support services, the City Clerk's Office ensures that the process of Council is followed as prescribed in the Council Procedures By-law and applicable Territorial and Federal legislation.
The Office of the City Clerk coordinates reports and information received from the various Departments of the City, as well as outside sources, for the preparation of agendas and also attends the various meetings to record the minutes of proceedings. All copies of original minutes and by-laws are retained in the City Clerk's Office, along with the official corporate seal of the City.
The Office of the City Clerk conducts all Municipal General Elections / By-elections, and Voter Borrowing Approval Referendums in accordance with the prescribed legislation.
The Office of the City Clerk manages and coordinates Public Complaints.
The Office of the City Clerk manages and coordinates Information Requests.
The Office of the City Clerk manages and coordinates Street Naming requests.
The Office of the City Clerk produces a weekly information flyer, the Capital Update and maintains the City's website content.
Lastly, Office of the City Clerk assists all City Departments with Records Management practices and provides training in electronic records management software.